How to Export Emails from Outlook Web App (OWA) to Gmail?


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Jul 5, 2024
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Exporting emails to Gmail via the Outlook Web App (OWA) requires many steps. However, there isn't a straightforward method for effectively transferring emails across these two systems. On the other hand, you can do this by moving your emails from OWA to your PC and then to Gmail. The whole instruction can be found here:

Email exportation from the Outlook Web App (OWA):​

Sign up using the Outlook Web Application: To access your account, visit the OWA website and input your login information.
To choose the emails you want to export, click Export Emails. You can choose to choose one email, a collection of emails, or the whole folder based on your requirements.

Emails cannot be exported directly from OWA to a PST file; instead, you must use the Outlook desktop program. Check that Outlook is installed, then do these steps.
  • Launch Outlook and sign in using your own OWA credentials.
  • To export, choose folders or emails.
  • Select "Open & Export" under "File" > "Import/Export".
  • Click "Next" after selecting "Export to a file".
  • Click "Next" after selecting "Outlook Data File (.pst)".
  • You can choose to export all of the folders in your email or just a few.
  • After choosing a place to save the PST file, choose "Finish".
  • PST file transfer to your computer: Move the PST file from your PC to the one on which you can access your Gmail account when the export is finished.

Bringing in Emails for Gmail:​

Turn on the Import feature in Gmail:
  • Open your Gmail account and log in.
  • By selecting the gear symbol in the upper right corner, you can access "Settings".
  • Select "Accounts and Import" from the menu.
  • "Import mail and contacts" should be clicked.
  • Click "Continue" after entering your Outlook email address as the source of the import.
  • Proceed with the instructions to log in and authorize Gmail access.
  • Gmail imports PST files:

To import the emails, go into the Gmail account on the machine where you moved the PST file.
  • Select "Settings" > "Accounts and Import" > "Import mail and contacts".
  • Click "Continue" after entering your Outlook email address.
  • Choose the items you want to import, such as calendar entries, contacts, and emails.
  • Select "Start Import".
Await the completion of the import: Gmail can need some time to import all of your emails, depending on how big your inbox is. As soon as the procedure is finished, you will get an email confirming it.
Verify Imported Emails: After the import is complete, make sure that all of your imported emails have been successfully imported by looking through your Gmail folders and inbox.

Use Professional Way to Export Emails from Outlook Web App to Gmail:

Outlook Web App (OWA) to Gmail migration is easy with the Softaken IMAP to IMAP Migration Tool. Users enter their OWA and Gmail account data, change migration parameters (such as folder selection and date filters), download and install the program and begin the migration The application uses the IMAP protocol to both accounts to communicate and quickly email users to track their progress. Users can view the migration results after completion to ensure that all OWA emails have successfully migrated to Gmail. Email platform installation is made simple and reliable with the IMAP to IMAP Migration Tool which provides features such as configuration and complete migration log.
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